Grounds for awarding cultural grants

Here you will find all the general grounds for city-awarded cultur grants.

Grants for cultural activities

Vantaa City Council gives the leisure and recreation committee an annual allocation for promoting cultural activities in Vantaa. When preparing the grants, the project's or activity's compatibility with Cultural Services' strategic goals will be accounted for. The grant-recipient is expected to notify the City of Vantaa's role as a partner in its information material.

Cultural activities refer to practicing art or engaging in art as a hobby, provision and use of art services, local work, as well as cherishing and promoting local cultural traditions. (§2 of The Municipal Cultural Activities Act)

When awarding grants for cultural activities, the procedures and application instructions included in the general part of the City of Vantaa's grounds for awarding grants will be applied, unless grant-type-specific special procedures are separately specified by the leisure and recreation committee's decision.

The grant allocation meant for cultural activities is divided into the following:

1. Operating grants

2. Project assistance

3. Stipends for artists

4. Stipends for theaters and orchestras

Operating grants

Operating grants are awarded upon application to:

a) cultural institutions in Vantaa that are granted state contribution, as well as other significant cultural institutions and communities

b) institutions in Vantaa that provide basic art education, as well as other Vantaa institutions and communities that provide art education

c) cultural activities of organizations for retirees and war veterans, registered in Vantaa

In case of operating grants, accepted costs include costs arising from cultural activities (personnel costs, real-estate costs and rents, information and marketing costs, other costs related to arranging the activities to be supported).

When awarding operating grants, the following will not be accounted for: revenues and costs arising from fund-raising; interest or partial payment of debt; depreciations; meeting allowances related to basic operations; honors or catering costs; membership fees of regional, district or corresponding organizations.

Operating grants for organizations for retirees and war veterans registered in Vantaa are meant for art and cultural activities and culture-based recreation arranged by the organizations.

Applying for operating grants; see the instructions included in the general part of grounds for awarding grants. The deadline for applications is the end of October of the year preceding the grant year as regards institutions and communities mentioned in paragraph a); and the last day of each March for institutions, communities and organizations mentioned in paragraph b).

Applications for operating grants must delivered by the deadline to the delivery points—specified in the public notice—during their opening hours. Overdue applications will be discarded.

The account instructions included in the general part of grounds for awarding grants are applied to accounting of operating grants. The institutions and communities mentioned in paragraph a) shall give an account of the previous year's grant by the end of April the following year, and the institutions, communities and organizations mentioned in paragraph b) by the end of March the following year.

Project assistance

The leisure and recreation committee awards, upon application, communities and other groups project assistance to implement cultural events and projects deemed to constitute cultural activity in Vantaa. Project assistance is primarily granted to implement events and other projects in the city as well as to projects to which members of the municipality can participate regardless of membership, invitation, ideological dogma, higher fee—deemed reasonable—, or other corresponding issue. For a justified reason, project assistance can be granted to implement an event or another project outside the city. Project assistance covers various cultural events such as concerts, theatrical performances, etc., series of the above-mentioned events, courses, projects, productions, exhibitions, and museum activities. According to Committee decision, Jan. 24, 2001, §1, May-Day celebrations belong to the projects covered by project assistance. Only in exceptional cases is project assistance awarded to a community that has also been awarded an operating grant.

Project assistance is also granted to versatile international operations that support the development of Vantaa's culture, that promote expertise in the field, that give new stimuli, that increase international interaction, and that boost Vantaa's global recognition.

Project assistance will not be granted to organizations' internal annual celebrations, events, or training.

In case of project assistance, accepted costs include costs arising from personnel costs, real-estate costs and rents, information and marketing costs, other costs related to arranging the activities to be supported. When awarding project assistance, back-stage costs—except for catering costs—will not be accounted for.

When applying for project assistance, see the general part of grounds for awarding grants.

Applications for project assistance must be submitted at the latest 21 days before the beginning of the event or project to be supported. Overdue applications will be discarded. Project assistance cannot be applied for retrospectively.

As a general rule, the leisure and recreation committee processes applications for project assistance in its January, April and August meetings. The leisure and recreation committee can distribute project assistance also in its December meeting, provided that appropriation remains available after accounting of grants. Applications to be handled at each of the meetings have to be submitted at least one month before the meeting in question.

Project assistance granted will be paid after implementation of an event or project upon an acceptable account of the revenues and costs of the project in question. A specific, confirmed account form is used for the account. The deadline for the account is two months after the termination of the event and/or project in question. If the decision on project assistance has been made after the event, the deadline for the account is accounted from the date of the notice of the decision. If the account or clarification is not given by the deadline, project assistance will not be paid. When requested, an account of project assistance, including documentation, shall be provided.

Upon a separate application, project assistance or part of it (at max. 50%) can be granted in advance upon obligation.

Stipends for artists

Stipends for artists are granted, upon application, to professional artists living in Vantaa and, in special cases, to talented art students.

When granting stipends, young professional artists will be prioritized. As a general rule, stipends are not granted for acquisition of musical instruments and equipment. Furthermore, stipends will not be granted to applicants who have received a City of Vantaa grant the year before.

Applications for grants shall be annually submitted by the end of February. When applying, use the following form: "stipends for artists application."

A free-form account of using the stipends granted shall be submitted by the end of the following year's February.