Paying the Employment Subsidy – Vantaa Supplement
When the City of Vantaa has granted the Employment Subsidy – Vantaa Supplement for the hiring of an unemployed Vantaa resident, the subsidy will be paid retrospectively, based on the recipient’s submitted utilization report. Payments are made quarterly for each payment period and are based on eligible, actual payroll costs incurred as a result of the employment.
The utilization report must be submitted through the City of Vantaa’s electronic services portal using the Selvitys Työllistämisen Vantaa-lisän käytöstä (“Report on the utilization of the Vantaa bonus”) form. Use of the service requires authentication with online banking credentials, a mobile certificate, or an electronic ID card certificate.
Requirements for paying the Employment Subsidy – Vantaa Supplement
To receive payment, the subsidy recipient must:
- have complied with the terms and conditions of the subsidy decision; and
- submitted all information and required supporting documents necessary for payment processing.
The Employment Subsidy – Vantaa Supplement will be paid to the Finnish bank account specified by the subsidy recipient.
Acceptable payroll costs
Salary costs are defined in Section 85 of the Act on the Organization of Employment Services as pay subject to withholding taxes that is paid to the employee on the basis of working time or the performance of a contract.
Nevertheless, the following are not included in salary costs:
- vacation bonuses, vacation compensation, or equivalent payments; however, if vacation pay is paid as a vacation bonus under the applicable collective bargaining agreement, the portion corresponding to annual leave taken during the subsidy period may, upon the employer’s request, be included as an eligible payroll cost;
- additional pay for extra work or overtime, or monetary compensation from a working time bank;
- wages paid for periods during which the employer is entitled to receive any of the following benefits for the subsidized employee: a daily allowance under Chapter 7, Section 4 of the Health Insurance Act (1224/2004); rehabilitation allowance under Section 47 of the Act on Rehabilitation Benefits and Rehabilitation Allowances of the Social Insurance Institution of Finland (566/2005); compensation under Section 139 of the Workers' Compensation and Occupational Diseases Act; or an infectious disease allowance under Section 82 of the Communicable Diseases Act (1227/2016), as referred to in Chapter 8, Section 1a of the Health Insurance Act;
- the portion of wages that is determined based on the employee’s performance results or the employer’s financial results; or
- expense reimbursements and fringe benefits.
Any subsidy granted and paid on the basis of erroneous information or subsidy that was used for a purpose other than what it was meant for will be collected from the applicant.
Submitting the utilization report
The subsidy recipient must submit the Selvitys Työllistämisen Vantaa-lisän käytöstä (Report on the utilization of the Vantaa bonus, that is, the utilization report) within the specified deadline after the end of each payment period. The utilization report must be submitted to the City of Vantaa no later than 30 calendar days after the end of the payment period. If the deadline for the utilization report is a Saturday, Sunday or other holiday, the City of Vantaa must receive the account by 16:00 on the following weekday. If the utilization report is not submitted by the deadline, it will be considered late, and no subsidy can be paid for that payment period.
A separate utilization report must be submitted for each subsidized employee, even if the Vantaa bonus was granted for multiple employees under a single administrative decision.
Payment periods and deadlines
| Payment period |
Utilization report submitted |
| January - March |
in April |
| April - June |
in July |
| July - September |
in October |
| October - December |
in January** |
** The subsidy recipient is encouraged to submit the utilization report for the October–December payment period as soon as possible after the turn of the year so that the subsidy can be paid before the end of the accounting year.
All calendar months for which the subsidy has been granted must be reported separately within the payment period.
If the subsidy period begins in the middle of a payment period, the utilization report must, nevertheless, be submitted according to the regular deadline for the part of the period during which the employment relationship was active. For example, if the subsidy period begins in June, the utilization report for June must be submitted during July.
If the employment relationship begins or ends in the middle of a calendar month, only the days during which the subsidized employee was actually employed should be reported for that month.
The subsidy recipient must notify the City of Vantaa without delay if the employment relationship ends before the agreed subsidy period terminates. The Vantaa bonus will be paid for the period during which the employment relationship actually existed, even if the actual duration is shorter than the minimum period required for granting the subsidy.
Appendices to the utilization report
In connection with the utilization report for the first payment period, the subsidy recipient must submit a copy of the employment contract of the subsidized employee.
With each utilization report, the subsidy recipient must provide the employee’s pay statements covering all months worked during the relevant payment period.
